Professions Australia - A national organisation of professional associations

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Members">Forum Members</a><br> <a href = "submitevent.html" title="Submit an event">Submit event</a><br> <a href = "otherypnetworks.html" title="Other YP Networks">Other YP networks</a><br> <a href = "ypjapanproject.html" title="Young Professionals Japan Project">YP Japan Project</a><br> <a href = "ypevents.html" title="Young Professional Events Page">YP events</a><br> <a href = "whyvol.html" title="Why volunteer">whyvolunteer</a><br> <a href = "CPSS.html" title="Competition Policy Submission (1998)">Competition Policy Submission (1998)</a><br> <a href = "HE.html" title="Submission to the Review of Higher Education Financing & Policy (December 1997)">Submission to the Review of Higher Education Financing & Policy (December 1997)</a><br> <a href = "ROPQ.html" title="Recognition of Overseas Professional Qualifications (1990)">Recognition of Overseas Professional Qualifications (1990)</a><br> <a href = "NKNO.html" title="New Knowledge and New Opportunities (October 1999)">New Knowledge 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Risk Management (November 1997)</a><br> <a href = "AFGFA.html" title="Professional Liability - A fair go for all - 1998">Professional Liability - A fair go for all - 1998</a><br> <a href = "TPPIAC.html" title="The Professions, Public Interest and Competition Policy (2000)">The Professions, Public Interest and Competition Policy (2000)</a><br> <a href = "APSUT.html" title="Australia's Professional Services under threat 1997">Australia's Professional Services under threat 1997</a><br> <a href = "NCPP.html" title="National Competition policy & the professions 1997">National Competition policy & the professions 1997</a><br> <a href = "DWRME.html" title="Dealing with risk. Managing expectations 1996">Dealing with risk. Managing expectations 1996</a><br> <a href = "MediaRelease25Nov.html" title="Ipp Media Release">Ipp Media Release</a><br> <a href = "MediaReleaseNov02.html" title="Professional Indemnity Insurance Crisis - media Release">Professional Indemnity Insurance Crisis - media Release</a><br> <a href = "AGM1999.html" title="AGM President Address 1999">AGM President Address 1999</a><br> <a href = "SCAGMINCO.html" title="Submission to SCAG-MINCO 9 Dec 2002">Submission to SCAG-MINCO 9 Dec 2002</a><br> <a href = "BGCV.html" title="Don Larkin CV">Don Larkin CV</a><br> <a href = "DTCV.html" title="David Thomson CV">David Thomson CV</a><br> <a href = "VICletter.html" title="Victorian market failure in Professional Indemnity insurance">Victorian market failure in Professional Indemnity insurance</a><br> <a href = "CVSTP.html" title="Coonan's view a shock to professionals">Coonan's view a shock to professionals</a><br> <a href = "PBULC.html" title="Peak body urges liability cap">Peak body urges 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Professional Self-Regulation (1990)">Policy on Professional Self-Regulation (1990)</a><br> <a href = "RDEWL.html" title="Role and Duties of an Expert Witness in Litigation (1998)">Role and Duties of an Expert Witness in Litigation (1998)</a><br> <a href = "107.html" title="Alert No 107 (29 May 03)">Alert No 107 (29 May 03)</a><br> <a href = "1071.html" title="Alert No 107 Attach 0ne">Alert No 107 Attach 0ne</a><br> <a href = "1072.html" title="Alert No 107 Attach Two">Alert No 107 Attach Two</a><br> <a href = "1073.html" title="Alert No 107 Attach three- Implementation paper">Alert No 107 Attach three- Implementation paper</a><br> <a href = "1074.html" title="Alert No 107 Attach Four">Alert No 107 Attach Four</a><br> <a href = "PMCV.html" title="Paul Meiklejohn CV">Paul Meiklejohn CV</a><br> <a href = "MPCV.html" title="Monica Persson">Monica Persson</a><br> <a href = "SeptHigherEd.html" title="Nelson reforms miss the main point, say professions">Nelson reforms miss the main point, say 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Bill</a><br> <a href = "PolCampaignsArticle.html" title="Professions Australia learns lessons on political campaigns">Professions Australia learns lessons on political campaigns</a><br> <a href = "AnaGovan.html" title="Ana Govan (information technology)">Ana Govan (information technology)</a><br> <a href = "BrigetteHall.html" title="Brigette Hall (minerals)">Brigette Hall (minerals)</a><br> <a href = "NikkiBrennan.html" title="Nikki Brennan (architecture)">Nikki Brennan (architecture)</a><br> <a href = "NinaQuinn.html" title="Nina Quinn (audiology)">Nina Quinn (audiology)</a><br> <a href = "LukeFraser.html" title="Luke Fraser (construction)">Luke Fraser (construction)</a><br> <a href = "PhilippaThomson.html" title="Philippa Thomson (dentistry)">Philippa Thomson (dentistry)</a><br> <a href = "KateWest.html" title="Kate West (engineering)">Kate West (engineering)</a><br> <a href = "HigherEdKeyDocs.html" title="Key documents on the 2003 Higher Education debate">Key documents on the 2003 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title="February 2004 professional indemnity surveys">February 2004 professional indemnity surveys</a><br> <a href = "HigherEdltrs25Sep03.html" title="Higher Education letters 25 Sep 2003">Higher Education letters 25 Sep 2003</a><br> <a href = "HigherEdmed8Oct2003.html" title="Higher Ed media 8 October 2003">Higher Ed media 8 October 2003</a><br> <a href = "HigherEdltr6Nov03.html" title="Higher Ed letter 6 Nov 2003">Higher Ed letter 6 Nov 2003</a><br> <a href = "HigherEdltrs26Nov03.html" title="Higher Ed letters 26 Nov 2003">Higher Ed letters 26 Nov 2003</a><br> <a href = "HigherEdltr30Sep03.html" title="Higher Ed letter 30 September 03">Higher Ed letter 30 September 03</a><br> <a href = "HigherEdAFR13Oct03.html" title="Higher Education AFR Op Ed piece 13 October 03">Higher Education AFR Op Ed piece 13 October 03</a><br> <a href = "pasub.html" title="National Competition Policy Review - PA Submission (2004)">National Competition Policy Review - PA Submission (2004)</a><br> <a href = "profoftheyear.html" title="Announcement of 2004 Professional of the Year">Announcement of 2004 Professional of the Year</a><br> <a href = "membercodes.html" title="Examples of Member Codes">Examples of Member Codes</a><br> <a href = "codeprinciples.html" title="Code Principles">Code Principles</a><br> <a href = "subnswlrc.html" title="Submission to NSW Law Reform Commission Feb 2005">Submission to NSW Law Reform Commission Feb 2005</a><br> <a href = "localsites.html" title="Local">Local</a><br> <a href = "internationalsites.html" title="International">International</a><br> <a href = "2005profofyear.html" title="Professional of the Year Awards 2005">Professional of the Year Awards 2005</a><br> <a href = "FPCV.html" title="Frank Payne CV">Frank Payne CV</a><br> <a href = "RCCV.html" title="Di Jay CV">Di Jay CV</a><br> <a href = "YPA2006.html" title="Professional and Young Professional of the Year 2006">Professional and Young Professional of the Year 2006</a><br> <a href = "emilebadawy.html" title="Emile Badawy CV">Emile Badawy CV</a><br> <a href = "teachframe.html" title="Research project: developing an education framework">Research project: developing an education framework</a><br> <a href = "educinst.html" title="Education institutions">Education institutions</a><br> <br>  <DIV class=Section1> <P></P><B><A href="#Introduction">Introduction</A></B> <BR><B><A href="#Knowledge_Base_Metadata_Fields">Knowledge Base</A></B> <BR><B><A class="" href="#Creating_Records">Knowledge Base Records<BR>Creating Records</A></B> <BR><B><A href="#Editing_Records">Editing Records</A></B> <BR><B><A href="#Deleting_Records">Deleting Records</A></B> <BR><B><A class="" href="KBaseManAttachments.html" target=_top>Attachment A – Guidelines for Completing Knowledge Records</A></B> <BR><B><A class="" href="KBaseManAttachments.html" target=_top>Attachment B – Sample Metadata in Webpage</A></B> <BR><B><A class="" href="KBaseManAttachments" target=_top>Attachment C – Standard Email</A></B> <BR><B><A class="" href="KBaseManAttachments.html" target=_top>Attachment D- Glossary of Terms</A></B> <BR><BR><BR><A class="" href="http://www.professions.com.au/submitkbase.html" target=_top><STRONG>Submit</STRONG></A> to Knowledge Base<BR><BR><B><BR><A name=Introduction>Introduction</A></B> <P></P> <P>This Manual provides details to assist those managing and providing inputs to Profession Australia’s Knowledge Base facility.  Knowledge Base includes a database containing records of high quality Internet resources of potential value to professional people.<SPAN>  Each record contains metadata about a resource (see <A class="" href="KBaseManAttachments.html" target=_top>Attachment D</A> for more). <SPAN> Metadata (<A class="" href="KBaseManAttachments.html" target=_top>Attachment B</A>) is information in a structured format that describes a resource, e.g. title, creator, subject, web address and publisher.</P> <P></P> <P>This Manual is a concise guide to completing the metadata fields of records in Knowledge Base.<SPAN>  It includes <A class="" href="KBaseManAttachments.html" target=_top>definitions and guidelines</A> to assist a <A href="#Record_Creator">record creator</A> to complete each field.<SPAN>  The guidelines aim to assist a diversity of people create quality, consistent descriptive metadata that will improve the efficiency of searching, making it much easier for professional users of Knowledge Base to find and access specific and relevant resources.</P> <P></P> <P>It is important that those creating, editing and deleting records familiarise themselves with the procedures set out in this Manual.</P> <P></P> <P>This Manual’s definitions and guidelines are substantially based upon the National Library of Australia’s, <A href="http://www.nla.gov.au/meta/metaguide.html">Guidelines for the Creation of Content for Resource Discovery Metadata</A> (2002) and the <A href="http://avel.library.uq.edu.au/mdmanual/start.html">AVEL Metadata Manual</A> (2000).</P></DIV><B>Knowledge Base</B> <P></P> <P>Knowledge Base is based principally on the <EM><A href="http://www.dublincore.org/usage/terms/dc/current-elements/">Dublin Core Metadata Element Set</A></EM>.<SPAN>  </P> <P>A Knowledge Base record comprises eight compulsory elements and eight non-compulsory elements, as indicated below.<SPAN>  The fields associated with these compulsory elements must be completed before a record of a resource can be created in the Knowledge Base database.<SPAN>  The fields associated with the non-compulsory elements are not required for the creation of a record, but may be completed if information is readily available.</P> <P></P><B>Record Elements and Associated Fields</B> <P></P> <P>Each element in the following table is linked to a definition and guidelines in <A class="" href="KBaseManAttachments.html" target=_top>Attachment A - Guidelines for Completing Knowledge Base Records</A>.<SPAN>  The guidelines will assist record creators to complete each field associated with an element in a record.</P> <P></P> <DIV align=center> <TABLE style="MARGIN-LEFT: -30.45pt; BORDER-COLLAPSE: collapse" cellSpacing=0 cellPadding=0 border=0 Table> <TR> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 231.45pt; PADDING-TOP: 1.4pt" vAlign=top width=386><B><A name=Compulsory_Fields>Compulsory </A>Elements / Fields</B></TD> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 263.35pt; PADDING-TOP: 1.4pt" vAlign=top width=439><B><A name=Non_Compulsory_Fields>Non-Compulsory Elements</A> / Fields</B></TD></TR> <TR> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 231.45pt; PADDING-TOP: 1.4pt" vAlign=top width=386> <P align=center><A href="#DC_Subject">Subject</A></P></TD> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 263.35pt; PADDING-TOP: 1.4pt" vAlign=top width=439> <P align=center><A href="#DC_Contributor">Contributor</A></P></TD></TR> <TR> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 231.45pt; PADDING-TOP: 1.4pt" vAlign=top width=386> <P align=center><A href="#DC_Title">Title</A></P></TD> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 263.35pt; PADDING-TOP: 1.4pt" vAlign=top width=439> <P align=center><A href="#DC_Language">Language</A></P></TD></TR> <TR> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 231.45pt; PADDING-TOP: 1.4pt" vAlign=top width=386> <P align=center><A href="#DC_Creator">Creator</A></P></TD> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 263.35pt; PADDING-TOP: 1.4pt" vAlign=top width=439> <P align=center><A href="#DC_Source">Source</A></P></TD></TR> <TR> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 231.45pt; PADDING-TOP: 1.4pt" vAlign=top width=386> <P align=center><A href="#DC_Description">Description</A></P></TD> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 263.35pt; PADDING-TOP: 1.4pt" vAlign=top width=439> <P align=center><A href="#DC_Coverage">Coverage</A></P></TD></TR> <TR> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 231.45pt; PADDING-TOP: 1.4pt" vAlign=top width=386> <P align=center><A href="#DC_Web_Address">Web Address</A></P></TD> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 263.35pt; PADDING-TOP: 1.4pt" vAlign=top width=439> <P align=center><A href="#DC_Relation">Relation</A></P></TD></TR> <TR> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 231.45pt; PADDING-TOP: 1.4pt" vAlign=top width=386> <P align=center><A href="#DC_Publisher">Publisher</A></P></TD> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 263.35pt; PADDING-TOP: 1.4pt" vAlign=top width=439> <P align=center><A href="#DC_Rights">Rights</A></P></TD></TR> <TR> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 231.45pt; PADDING-TOP: 1.4pt" vAlign=top width=386> <P align=center><A href="#DC_Date">Date</A></P></TD> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 263.35pt; PADDING-TOP: 1.4pt" vAlign=top width=439> <P align=center><A href="#DC_Review">Review</A></P></TD></TR> <TR> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 231.45pt; PADDING-TOP: 1.4pt" vAlign=top width=386> <P align=center><A href="#DC_File_Size">File Size</A></P></TD> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 263.35pt; PADDING-TOP: 1.4pt" vAlign=top width=439> <P align=center><A href="#DC_Availability">Availability</A></P></TD></TR> <TR> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 231.45pt; PADDING-TOP: 1.4pt" vAlign=top width=386> <P align=center><A href="#DC_File_Type">Type</A></P></TD> <TD style="PADDING-RIGHT: 5.4pt; PADDING-LEFT: 5.4pt; PADDING-BOTTOM: 1.4pt; WIDTH: 263.35pt; PADDING-TOP: 1.4pt" vAlign=top width=439> <P align=center><A href="#DC_Record_Comments">Record Comments</A></P></TD></TR></TABLE></DIV><B><A name=Knowledge_Base_Metadata_Guidelines></A><A name=Knowledge_Base_Records></A><A name=Knowledge_Base></A><A name=Using_Knowledgebase></A><A name=_Knowledge_Base_Records></A><SPAN><BR>Knowledge Base Records</B> <BR><B><A href="#Tip">Tip</A></B> <BR><B><A href="#Creating_records">Creating Records</A></B> <BR><B><A href="#Editing_Records">Editing Records</A></B> <BR><B><A href="#Deleting_Records">Deleting Records</A><A name=Tip></A></B> <P>This section explains how to create and edit records in, and delete records from, the Knowledge Base database, but first it gives a <I>tip</I> that can make the exercise of creating a quality record, relatively simply and quickly.</P><B>Tip</B> <P>Internet resources may include (hidden) metadata, which may be used to create a Knowledge Base record.<SPAN>  Government resources on the Internet are supposed to include comprehensive metadata or information describing each resource.<SPAN>  In practice, a number of the resources in Knowledge Base had limited metadata associated with them.</P> <P>Typically, web pages have metadata <I>hidden</I> behind them.<SPAN>  This data is captured and used by search engines to help users to discover relevant resources.<SPAN>  For example, the metadata on the National Library of Australia's <I>Search the Internet</I> web page at <A href="http://www.nla.gov.au/pathways/pthw_global.html">www.nla.gov.au/pathways/pthw_global.html</A> is reproduced at <A class="" href="KBaseManAttachments.html">Attachment B</A>.<SPAN>  This metadata can be accessed in Microsoft’s Internet Explorer browser, by selecting VIEW and then SOURCE.<SPAN>  </P> <P>Such metadata can be copied and pasted into the fields of a Knowledge Base record being created.<SPAN>  However, it is important to the quality of records in Knowledge Base that when copying such metadata the Record Creator assesses the quality of the metadata and modify it, if it is clearly inaccurate or incomplete.</P><B><SPAN><A name=Creating_records>Creating Records</A></B> <P><SPAN>1.    Logon to Knowledge Base’s Website Admin Area, using a USERNAME and<I> </I>PASSWORD.</P> <P><SPAN>2.    Search Knowledge Base to ensure the resource for a record is about to be created, has not already been described:</P> <P><SPAN>o      To access SEARCH, choose KB ITEMS on the drop-down menu of CONTENT.</P> <P>o      In the QUICK SEARCH field at the bottom of the page:</P> <P>§       place <I>keywords</I> or <I>a phrase</I> or the <I>web address</I> describing the resource</P> <P>§       select ALL, ANY or EXACT, e.g. select EXACT for a <I>web address</I></P> <P>§       select QUICK SEARCH.</P> <P>3.    If the resource has not been described in Knowledge Base, click on NEW to commence the process of creating a new record.<SPAN>  Follow steps 4 to 6.</P> <P><SPAN>4.    Complete each of the fields in the NEW KNOWLEDGEBASE form, according to the Guidelines.<SPAN>  All fields that must be completed before a new record can be created - <A href="#Compulsory_Fields">compulsory fields</A> - are marked with an asterisk (*) on the form.<SPAN>  </P> <P>o      To complete the SUBJECT and FILE TYPE fields, select the most appropriate description from the drop-down menu.<SPAN>  </P> <P><SPAN>5.    Complete <A href="#Non_Compulsory_Fields">non-compulsory fields</A> that are readily completed. </P> <P>o      The LANGUAGE field has English – en – as the default.</P> <P>6.     When all required fields have been completed in the form, select ADD RECORD to save the record to Knowledge Base.</P> <P><SPAN><A name=Purpose_of_Standard_Email>7.     Knowledge</A> Base will send a <A class="" href="KBaseManAttachments.html">Standard Email</A> to the Knowledge Base Manager (and copy it to the <A href="#Record_Creator">record creator</A>) for forwarding, if appropriate, to either the webmaster or general information contact of the website hosting the resource, for which a record has been created.</P> <P>o       The Standard Email serves the purposes of:</P> <P>§        confirming that Knowledge Base has created a new record</P> <P>§        informing the Manager that a record has been created, who may then check the record quality</P> <P><SPAN>§       providing a backup copy of the record, which should be retained until the Knowledge Base database is backed-up, which happens every 24 hours between 1 and 2 am. </P><B><SPAN><A name=Editing_records>Editing Records</A></B> <P><SPAN>1.    Logon to Knowledge Base’s Website Admin Area, using a USERNAME and<I> </I>PASSWORD.</P> <P><SPAN>2.    Search Knowledge Base to find the record to be edited:</P> <P><SPAN>o      To access SEARCH, choose KB ITEMS on the drop-down menu of CONTENT.</P> <P>o       In the QUICK SEARCH field at the bottom of the page:</P> <P>§       place the TITLE or WEB ADDRESS in the search field</P> <P>§       select EXACT</P> <P>§       select QUICK SEARCH.</P> <P>3.    Click on the linked TITLE of the record.</P> <P><SPAN>4.    Edit fields in the EDIT KNOWLEDGE BASE-CONTENT form.</P> <P>5.    When all editing has been completed, select UPDATE RECORD to save the edited record to Knowledge Base.</P> <P>6.    Knowledge Base will email a copy of the updated record to the Knowledge Base Manager and Record Creator.<SPAN>  </P> <P><SPAN>7.    The Knowledge Base Manager may follow <A href="#Purpose_of_Standard_Email">Step 7</A> above.</P><B><SPAN><A name=Deleting_records>Deleting Records</A></B> <P>Permissions are set so that only the Knowledge Base Manager can delete Knowledge Base records.</P> <P><SPAN>1.    Logon to Knowledge Base’s Website Admin Area, using a USERNAME and<I> </I>PASSWORD.</P> <P><SPAN>2.    Search Knowledge Base to find the record to be edited:</P> <P><SPAN>o      To access SEARCH, choose KB ITEMS on the drop-down menu of CONTENT.</P> <P>o       In the QUICK SEARCH field at the bottom of the page:</P> <P>§       place the TITLE or WEB ADDRESS in the search field</P> <P>§       select EXACT</P> <P>3.    Select QUICK SEARCH.</P> <P>4.    Check the box adjacent the record to be deleted.</P> <P>5.    Select DELETE.</P> <P><SPAN>6.    A copy of the deleted record will be emailed to the Knowledge Base Manager for archiving.</P><SPAN><STRONG>Ian Johnston, Knowledge Base Manual Author<BR>December 2002<BR style="PAGE-BREAK-BEFORE: always" clear=all></STRONG><A name=Guidelines></A><BR>(NB Attachments available <A class="" href="http://www.professions.com.au/KBaseManAttachments.html" target=_top>here</A>)</SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN></SPAN> </body>